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Unofficial Minutes

Printable Version Of Unofficial Minutes

UNOFFICIAL MINUTES
October 14, 2019
USD 405 - Lyons
Regular Board of Education Meeting
Frisbie Education Center

I.CALL TO ORDER

At 6:00 p.m. on Monday, October 14, 2019, President Gary Smith called the regular meeting of the USD 405 Board of Education to order at the Frisbie Education Center. Other board members present were George Stover, Jacob Voorhies, Josh Michaelis, Cathy Rose and Jeremy Showalter, as well as Supt. Bill Day, and Deputy Board Clerk, Cheryl Davis.

II.PLEDGE OF ALLEGIANCE

All stood for the Pledge of Allegiance.

III.WELCOME

President Smith welcomed the guests. Those present included: Ryan Carlson and Administrators John Cannon, Kelly Nusser and Derek Carlson. Bob Turner arrived at 6:15 p.m.

IV.ADDITIONS TO THE AGENDA

Delete Supt. Report D. “Lyons Recreation Commission Land Gift”

Add Supt. Report D. “ESSDACK Board of Directors Seat”

Add to Supt. Report C. “Audit Report” Supporting Documents

Add to Consent Agenda J. “Capital Outlay Plan” addition of two buses

Change Supt. Report G. “Bus Purchase” amounts from $85K to $100K each

V.AGENDA

Stover moved to approve the agenda with additions. Showalter seconded. Motion carried 6-0

  1. Minutes
    Minutes from the September 9, 2019 regular meeting minutes were approved. Combined Site Council Minutes were approved.
  2. Treasurer’s Report
    The September Treasurer’s Report for 2019-20 was approved.
  3. Building Financial Reports
    The September building financial reports for Park, Central, LMS and LHS were approved.
  4. Bills
    Bills from September were approved.
  5. Transfers
    There were no transfers.
  6. Donations:
    Donations were approved.
  7. KASB Recommended Policies
    The legal department at KASB releases policy recommendations semi-annually to reflect best practice and changes in regulations. These policy recommendations have been reviewed by FEC staff and building administrators and are recommended for approval. KASB policy updates will be considered at the November board meeting.
  8. School Vehicle Request
    The United Methodist Youth Group requested the use of a school bus to attend an event on Wednesday, October 9 in Ellsworth. Supt. Day authorized the use of the vehicle. (Information only)
  9. Out of State Trip Request
    Tina Steinert, RCSSC Gifted Facilitator, will be attending the NAGC 66th Annual Convention held in Albuquerque, NM. She will be leaving November 6 and return November 11. All expenses will be paid from Rice County Special Services Cooperative.
  10. Capital Outlay Plan
    The Capital Outlay Plan was moved to Superintendent Report Item G with changes from the prior month.
VI.CONSENT AGENDA

Voorhies moved to approve the consent agenda with moving Consent Agenda Item J to Superintendent Report Item G. Rose seconded. Motion carried 6-0.

VII.REPORT OF THE SUPERINTENDENT

  1. Academic Focus:
    Academic Focus: The board members visited Central Elementary School where Principal Bob Turner presented to the board an overview of what they are launching, the building wide change, and new staff. In addition, music teacher Kaylee Brooks and some of her students presented what they were learning in 3rd, 4th, and 5th grade music. The students talked about the ongoing Music Memory project, demonstrated recorder skills, and shared about the District Honor Choir. Bob Turner gave a tour of the building and talked about redesign initiatives including the “families” and an increase in Monday attendance.
  2. Hearing of Visitor
    LHS senior, Chase Keesling presented an idea for a new club that would be called Social-academic club, which is actually a game club. He talked about different benefits for each game. There is high interest among students (39 students). The club would give students not in currently in a sport an opportunity to play academic games. Six adults have volunteered to supervise. There will be no cost to the district or to the school. The club would meet after school for an hour or so, up to several times per week, based on student and staff availability to play chess, magic card games, etc. The board encouraged Keesling to proceed through STUCO approval.
  3. Audit Report
    Melissa Ille with Adams, Brown, Beran and Ball, presented the financial audit report for FY 2019. A hard copy of the audit communication letter and audit Financial Report was made available to board members.
    Stover motion to approve audit and governance letter ending June 30, 2019 as presented. Michaelis seconded. Motion carried 6-0.
  4. ESSDACK Board of Directors Seat
    Cathy Rose would like to resign from her seat on the ESSDACK Board of Directors. Jacob Voorhies volunteered to take Rose’s seat. His name will be submitted to ESSDACK for approval.
  5. Clay Target League
    Voorhies moved that the board of education support the LHS Clay Target League team with the exception of financial support. Smith seconded. Motion carried 6-0.
  6. CBD in Schools
    Supt. Day presented information about regulation of CBD in schools. There was discussion and consensus was to leave as is, no handbook revisions needed at this time.
  7. Bus Purchase
    Supt. Day presented information on bus replacement. Voorhies moved to have Supt. Day apply for 2019 Diesel Emissions Act School Bus Rebate program for two buses. Showalter seconded. Motion carried 6-0. Voorhies amended his motion to authorize Supt. Day to submit an application for only one bus if the district would be obligated to purchase two in the event the district was approved for two. Showalter seconded. Motion carried 6-0.
  8. Park Playground
    Information about playground equipment was presented by Principal John Cannon, including age-appropriate pre-kindergarten playground equipment and handicapped accessible equipment. The total cost is estimated to be around $170,000 for the equipment, fall-zone material, dirt work, regrading and concrete. Through fundraising, PES has approximately $14,000 saved for the project. PES will begin a public awareness and fund-raising campaign to run from November 1 through March 1. The Endowment will revisit the issue after the fund-raising campaign ends to determine what level of assistance they will be able to provide. Because this project is also on the USD 405 District Needs Assessment, Supt. Day recommends that the Board of Education offer assistance as well. The issue will be placed on future agendas for board consideration.
  9. Personnel
    At 8:28 p.m. Stover moved to go into executive session for 15 minutes to discuss an individual employee’s performance per K.S.A. 75-4319 pursuant to the non-elected personnel exception under KOMA and to include Superintendent Day. Voorhies seconded. Motion carried 6-0.
    Executive session attendees returned to open session at 8:43 p.m.
    At 8:44 p.m. Smith moved to go into executive session for 10 minutes to discuss an individual employee’s performance per K.S.A. 75-4319 pursuant to the non-elected personnel exception under KOMA and to include Superintendent Day. Showalter seconded. Motion carried 6-0.
    Executive session attendees returned to open session at 8:54 p.m.
    Stover moved to approve the personnel report as presented. Smith seconded. Motion carried 6-0 
  10. The Kansas Association of School Boards (KASB) Annual Conference
    The KASB Annual Conference will be held from December 6-8 in Wichita at the Hyatt Regency & Century II Convention Center. Board members were asked to consider serving as the USD 405 delegate or alternate delegate. The discussion was tabled until the next board meeting.
VIII.Board of Education Discussion Items

Stover commended the Lions in Lyons projects and was especially thankful for the kids who worked at the hospital.

Voorhies asked that a timeline of goals be made of what the new employee in the district office will be learning. Supt. Day said he and Jessica Goforth would work on that.

IX. Adjournment

At 9:05 p.m., Michaelis moved to adjourn. Rose seconded. Motion carried 6-0.

The next meeting will take place on November 11, 2019 at the Frisbie Education Center.

____________________________              ___________________________
Cheryl Davis                                                  Gary W. Smit
Deputy Board Clerk                                        President